Step 1 – Potential Instructor formally applies to PBCC
All potential instructors should formally apply to the college to ensure eligibility to work in the United States.
Step 2 - Prepare the Online Faculty Roster
For Credit, College Preparatory and PSAV Faculty - All faculty who teach Credit, College Preparatory and PSAV courses must have a Dean complete an Online Faculty Roster in the *Online Faculty Credentialing Database(OFCD) and submit it for approval to Deans' Council. This online roster will include information from the applicant’s transcript and any relevant certifications, licenses, and verified work experience (if applicable based on credentialing criteria).
*Intranet Access Only -To access the Online Faculty Credentialing Database from home, you will need to set-up Virtual Private Network (VPN) access first. Please call the help desk at 868-3100 for assistance.
When reviewing graduate transcripts that include both semester and quarter hours, each graduate course in the discipline should be listed on the Online Faculty Roster. The OFCD will convert the graduate quarter hours to graduate semester hours using the conversion formula below.
Formulae:
1 quarter hour = .667 semester hours
1 semester hour=1.5 quarter hours
Example: An individual possesses a Master’s degree in the discipline, 15 graduate semester hours in the discipline, and a second transcript from another accredited institution.
5 quarter hours x .667 = 3.335 equated semester hours
15 semester hours + 3.335 = 18.335 semester hours.
Additional Notes:
1. Undergraduate classes taken as an undergraduate cannot count towards graduate hours in the discipline. (If needed, these courses can be listed on the "Other Credentialing Information Screen" of the OFCD.)
2. Courses taken that are described as eligible for counting towards a Bachelor’s degree or graduate degree may be counted if the course is taken after admission into graduate school and if it is counted towards the graduate degree in the appropriate discipline.
For CCE and other noncredit Faculty:
All faculty who teach CCE and other noncredit courses (avocational and lifelong learning) must have the appropriate Dean and/or Associate Dean complete an Online Faculty Roster in the Online Faculty Credentialing Database(OFCD). This online roster should include the applicant’s transcript and any relevant certifications and/or licensures.
Step 3 – Deans' Council Review
The Academic Deans' Council will review the Online Faculty Roster and either approve it, reject it or ask for further discussion at the next Deans' Council meeting. All applicants with foreign credentials must be evaluated by one of the PBCC approved transcript evaluation and translation services on the following web page (click here).
The VPAA has final approval of Credit/Prep/PSAV faculty rosters.
All faculty must meet the stated credentials in the Instructional Credentialing Criteria Manual. In exceptional cases, faculty not meeting the stated criteria may be considered for appointment using the following guidelines:
Exceptions to stated faculty credentials occur in two cases:
1. The faculty member has outstanding professional experience and demonstrated contributions to the teaching discipline, which may be presented in lieu of formal academic preparation.
2. The faculty member has training in a closely related discipline and the competencies needed to teach the course objectives were covered in the related disciplines.
In these cases, the submitting Dean and/or Associate Dean must provide documentation as to how the faculty member’s experience and/or education allows him/her to teach the objectives in the course, using the Justification and Exceptions form.
Step 4 - Loading Faculty Credentials on the PantherNet System - After the faculty credentials have been approved by the Academic Deans' Council for Credit/Preparatory/PSAV, or by a Dean or Associate Dean for CCE/avocational and verification is made that the faculty member has been added to the Human Resources system, the Online Faculty Roster is forwarded to Academic Services for input into PantherNet. Once this is accomplished all those involved in preparing and approving the online Faculty roster will be notified. Then the faculty class schedule can be loaded.
Step 5- Official Transcripts sent to Human Resources - The faculty member is responsible for ensuring that official transcripts are sent to Human Resources. If Human Resources has not received the official transcript of an adjunct in the initial term in which they are teaching, they cannot continue to teach in subsequent terms at PBCC until such time the official transcript is received. This is college policy and must be followed.
Reference Materials and Forms
Instructional Credentialing Criteria Manual
Click here
Online Faculty Credentialing Database
Click here (Intranet Access Only)
Form
Exception Form: Click here
Instructions on preparing an Online Faculty Roster: Click here
Frequently asked Questions: Click here
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