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Home > Academic Services > Committees > International Education > International Course Procedures
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| International Course Procedures |
Introduction
The following policies, procedures and forms are to be used for any Palm Beach State College international course. An international course is defined as a Palm Beach State course conducted in a foreign country. These policies and procedures explain the process of how international courses are proposed, the approval process, requirements for class contact hours, responsibilities of the international course sponsor, responsibilities of the campus administration and incident/emergency procedures. Examples of international course forms are provided and can be downloaded from this page.
Documents and Forms:
Academic Management Manual - Section J - International Courses - Click Here
Request to Offer an International Course Form - Click here.
International Course Itinerary Form - Click Here
Student Information and Release Form - Click Here
International Course Policies:
1. Any new or existing course may be considered for an International Course, including credit courses, PSAV courses, continuing workforce education (CWE) courses and Avocational courses. All courses, regardless of type, must follow these policies and procedures.
2. An international course sponsor may be a Palm Beach State administrator, a faculty member, a PSAV program manager, a PSAV instructor or PSAV program coordinator.
3. In all cases, whether the course is a new course or an existing course, the international course sponsor gains approval from the campus academic dean, the campus provost and the vice president of academic affairs using the International Course Approval form (click here).
4. Existing Palm Beach State courses may be held in a foreign country, or a new course may be developed. In the case of a new course, the established Palm Beach State curriculum process must be followed (click here for details).
5. The Board of Trustees must approve all international travel for each proposed international course, every time it is offered. If a course is cancelled and offered another semester, the board must approve the new timeframe for offering the course. The course outline and course itinerary must accompany the District Board of Trustees approval item.
6. The international course sponsor’s travel costs (transportation, lodging, meals, admissions, visas, other fees) are the responsibility of the international course sponsor.
7. The international course sponsor must be familiar with these policies and procedures for International courses. It is the responsibility of the campus dean to ensure that the international course sponsor is aware of these procedures.
8. All student travel arrangements are to be arranged through a travel agency, and all travel costs are paid directly by the student to the travel agency.
9. All students must follow the Student Code of Conduct found in the Palm Beach State Student Handbook, Student Responsibilities, Section 4 (click here for student handbook). The college reserves the right to repatriate any student per the Assumption of Risk Agreement.
10. All students must show proof of medical insurance coverage and provide a medical affidavit signed by the student’s physician.
11. All students must have a valid U.S. Passport or a valid passport from their country of origin if not a U.S. citizen. All non- U.S. citizens must show proof of having a legal right to be in the United States.
12. All students must sign, and have notarized, the International Course Release Form and Assumption of Risk Agreement.
International Course Procedures:
1. The International Course sponsor obtains approval for the international course using the approval form (click here). If the campus management does not approve the international travel course, it cannot move forward from this point. If the campus management approves the international course, the course must then be approved by the Vice President of Academic Affairs (VPAA).
2. If the international is approved by the campus management and the VPAA, and is a new course, follow the established curriculum process (click here for process). If it is an existing course, proceed to step 3.
3. Once the new course is approved through the curriculum process, or if using an existing course, complete the course itinerary form (click here) to indicate how course contact hours are allocated. The itinerary must be approved by the VPAA and included in the District Board of Trustees approval packet.
4. International travel requires board of trustee approval, per board policy. Contact Academic Services (gamblek@palmbeachstate.edu) for the process for submitting an item for board approval.
5. If the board of trustees approves the item, the class must be added to the campus schedule to meet schedule publishing deadlines.
6. Contact a travel agency to prepare a travel package for the student.
7. Each student is required to complete the Student Information and Release Form (click here) which must be filled out completely and submitted to the instructor who will provide a copy to the campus academic dean. The campus academic dean is responsible for ensuring that all students have submitted the appropriate paperwork and have medical insurance coverage for the trip. Students must submit this paperwork prior to being allowed to register for the course.
8. The class will have a special designator added of “IT”, International Travel Course. The students will also have this “IT” designator added to their demographic record once all paperwork is in order. Adding the “IT” special designator to the student and the class will only allow students who have all paperwork submitted and approved to enroll in the course.
9. The international course sponsor will work with the campus academic dean on preparing promotional materials (i.e. web page, flyers) for the course. The campus is responsible for promoting the course.
10. Students must register and pay all Palm Beach State fees associated with the course. All travel fees are paid directly to the travel agency.
11. A formal on-campus orientation must be held for all International Courses. All details of the trip will be reviewed with students including departure information, travel itinerary, a review of the Palm Beach State student code of conduct, health and safety issues and other information pertinent to the trip.
12. The course is subject to the normal cancellation policies of the college based on enrollment, and is the decision of the campus management.
13. Course evaluations should be conducted for the course using the existing guidelines for Student Assessment of Courses and Faculty.
14. Grades for the course must be submitted by the primary instructor of the international course in adherence with Palm Beach State policy on grading.
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