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Home > Finance > Finance Newsletter - September 2009



Volume 2 • Issue 8

September 2009

Finance

Newsletters

Internal Web

In This Issue ...

 

Office Depot is Coming to PBCC

Change in Student Collection Efforts

Travel Expenditures Comparison

PantherNet - Finance News Corner

Important Payroll Dates - September 2009

Profile: Darlene Rodweller

Finance Updates and Reminders

Confidence...thrives on honesty, on honor, on the sacredness of obligations, on faithful protection and on unselfish performance. Without them it cannot live.

Franklin D. Roosevelt

Office Depot is Coming to PBCC

Office Depot

The College is in the process of changing office supply vendors from CE/Staples to Office Depot. Since the current contract is expiring, the Purchasing Department has been exploring possible options and alternatives. After considerable research we decided to take advantage of the US Communities/Los Angeles County Price Agreement offered to us by Office Depot. Some of the features of the new web-based ordering system will include price discounts consistent with those offered to Los Angeles County, desk top delivery to all College locations, order entry of core items with approvals not required and contract pricing available at all Office Depot retail stores. User training should begin sometime in September.

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Change in Student Collection Efforts

In order to reduce the College's impact of incurring collection agency costs on behalf of our students, we will begin passing collection costs directly to those students with outstanding debts. Beginning on September 15th, 2009 collection costs of roughly 23% will be passed on to those students with outstanding debts owed to the College; resulting in an average cost savings to the College of over $21,000.00 annually.

Students will continue to receive 3 notices of any outstanding debt owed to the College prior to any placement with a collection agency (i.e., 1 bill, and 2 reminder notices). Students will also be able to make partial payments of any debt owed to the College on Pantherweb at https://www.pbcc.edu/pantherweb.xml. Typically, any debt 90-120 days old will be placed with a collection agency and therefore incurring collection fees as well. Credit bureau reporting done by our collection agencies will also enhance the College's collection efforts.

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Travel Expenditures Comparison

Travel expenditures within GL codes 605XX range include payments for transportation fares, rent-a-car charges, mileage and per diem payments and related travel expenses for persons authorized to travel at the college's expense (e.g., college staff, students, prospective employees, official guests of the college, board members, etc.).

There has been a significant reduction in out-of-state Employee Travel (around 30%) for the fiscal year 2009 when compared to the previous fiscal year. But the Student Travel is still on the rise as much as 5%.

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PantherNet - Finance News Corner

Linux_HB (pan2.pbcc.edu)


DISBURSEMENT REQUEST - Contact Information change
We recently made some enhancements to Disbursement Requests in PantherNet. In order to provide consistency and to reduce data entry, the contact information will automatically be populated correctly when entering a DISBURSEMENT REQUEST. The contact name and phone number will be populated with the information of the person entering the disbursement request. You can also browse disbursement requests by many different fields by going to CM DM SR.


FINANCE DOCUMENT APPROVAL SCREEN - Layout Display change
We recently made some enhancements to the information that is displayed on the approval path screen for finance document approvals. The screen will now show the document id, the payee name and the dollar amount on the first screen (CM AS AD or CM AS AS). Remember, you can also see finance document approvals on the Employee Web. Log onto the employee webpage at https://www.pbcc.edu/employeeweb.xml then above the calendar you will see a tab "Approval Queue". Here you will be able to see if you have any current or future approvals in your queue. You can also navigate by using the menu bar, choose Staff -> Campus -> Approval Queue and then the document type.

1 | Sess-1 | 216.114.95.94

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Important Payroll Dates - September 2009

Pay Date

9/15/2009

9/30/2009

Cut Off for Assignment Changes to HR

Sept 1

Sept 17

Cut Off for Direct Deposit Changes

Sept 4

Sept 22

Time & Attendance Due in PantherNet

Sept 8

Sept 23

Pay Period for Full-Time & Salary Employees

Sept 1 - 15

Sept 16 - 30

Pay Period for Adjunct Salary Employees

Aug 19 - Sept 15

Sept 16 - 30

Pay Period for Hourly Employees

Aug 24 - Sept 7

Sept 8 - 22

Overtime to be paid for dates worked

Aug 22 - Sept 4

Sept 5 - 18

Online Leave Requests may be processed through

12/31/2009

12/31/2009

Happy Labor Day!

Monday, September 7, 2009 is a holiday and the college will be closed. Have a happy and safe Labor Day!

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Profile: Darlene Rodweller

Darlene Rodweller is our payroll associate who handles payroll for employees whose last names begin with an A through H. Prior to joining PBCC, Darlene worked for All American Shutters and had 15 years service with Barnett Bank, now Bank of America.

The past few years have been very hectic for Darlene. While maintaining her busy schedule at work, Darlene was also planning her daughter's recent wedding as well as caring for her beloved mother, Dorothy who suffered from failing health for years. Sadly, Dorothy Rees, a PBCC retiree who worked in the Nursing Department for twenty years, passed away on August 9th. Happily though, Dorothy was able to share in the joy and attend her daughter's wedding.

In addition to her newlywed daughter and newly minted son-in-law, Darlene and her husband Mark share his 4 children and 9 grandkids. Darlene and Mark both enjoy visiting family and spending time with them as much as possible.

This leaves very little time for Darlene's hobby of counted cross stitch.

Darlene and Mark also love to travel northeast to the mountains each fall. Their ultimate goal is to relocate to Virginia. We can see Darlene now: looking out the window at the snow, loosing count of her counted cross stitch as she tells Mark to put another log on the fire.

By the way, many of you may remember Darlene's brother, Don Rees, who worked at PBCC in the warehouse during much of the nineties. Another family affair at PBCC! We know PBCC is a great place to work, since many of us have family members who work here and spread the word to encourage us to apply.

Best wishes Darlene, as you begin your tenth year at PBCC!

Payroll - MS #26
Phone: 868-3101 (or dial 1-3101 internally)


Darlene Rodweller

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Finance Updates and Reminders

 

For Grant Administrators/Staff:

Now that the June 30th grants budgets have rolled forward into the new year, please remember to check your grant's available budget balances and make any necessary budget transfers.

College Café Menu College Café Menu

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Contact Us

Our Mission
The mission of the Finance Department is to provide prompt, accurate, and courteous business and accounting services to students, faculty, staff, and administration.

Office of the Controller
4200 Congress Avenue, MS #11
Lake Worth, FL 33461
Tel: (561) 868-3077
Fax: (561) 868-3080
Web:



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