To find your open purchase orders in Panthernet you must type in the following command on the Direct Command line above the PF keys as follows:
  
Direct Command: CM UG UG   press <Enter>

Using your arrow keys, arrow up to the group you wish to view and press <Enter>.

Press <HOME> key on your keyboard to take you to the top of the action field.  Type PO and press <Enter>.

Tab down to STATUS, type OP and press <Enter>.  All open purchase orders will display.

Type “DI” by the purchase order you wish to view and press <Enter>.

Press <PF5> (ITEMS) to view the items on Purchase order

Notice the status of each item. 

Here are the meanings of those statuses:

• OP (Open) – The item is open
• PE (Pending) – The item has not been received or paid
• PT (Partial) – Partial receipt of item or partial payment
• CM (Complete) – The item is received or payment is paid in full

Notice the Description, Received and Invoiced column.  To view the information behind each item under each column you must:  tab to the green (+) plus sign, arrow up to the item you wish to view and press <Enter>. <PF2> to return to the previous panel. If you have more than one page of items, use <PF8> to scroll forward and <PF7> to scroll backwards.

Once you have reviewed the purchase order you need to determine what to do;

1. If the item is in a PE – Pending status, and you have not received the item, you should call the vendor to find out the status of that item and when it will be shipped.
2. If the item is in a PE – Pending status, and you have physically received it; you should email your receiving department on your campus and ask them to receive that item (include in the email the purchase order number and item numbers for that specific PO).
3. If the item is in at PT – Partial status, call the vendor to see if they are shipping the balance. If the vendor is shipping the balance, then leave the item alone. If the vendor isn’t, then email purchasing to close the item (Remember, when emailing the receiving or purchasing department please include the Purchase order number and the specific item number that need to be changed or closed).
4. If the item(s) is received but the payment status displays PE – Pending status.  The item has not been paid; please call the vendor to request a copy of the invoice. Send the invoice to Accounts Payabls, MS#59.
5. If the item is received in full but the payment status displays PT – Partial status.  Then call the vendor to request a copy of the invoice. Send the invoice to Accounts Payable, MS#59.
6. If the PO is in various statuses, but nothing else is going to occur with is order and you consider the order complete as is, then email the Purchasing Department to close the purchase order.
7. If the items are all received and paid but the purchase order is not closed, email purchasing to have the purchase order closed in its entirety.

To view the next purchase order <PF2> and <PF2> again, to come back to the list of your PO’s and repeat  steps from page 5 to review the rest of your open purchase orders.

If you have more PO’s to view us your <PF8> key to scroll forward and <PF7> key to scroll backwards.  Once you have finished viewing all the PO’s for an account or group.  Then continue on to your next account or group. 

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